Each Committee member takes on board specific responsibility for an area of the club. The objective is for that person to accept the responsibility for that area, to manage the priorities and tasks as as well as being the Club’s “go to” person for any issue in that area of responsibility. They are also expected to develop an action plan for approval and then get on with it without too much interference by the Committee.
- All portfolio holders are committee members to ensure that issues get airtime in Committee meetings. That doesn’t mean that person has to do all the work; you should co-opt 2-3 general members to help get things done (which also opens the way for better member involvement and grooming of new committee members).
- Vacant portfolios must be managed by whole committee.
- Ideally, portfolios should take advantage of people’s areas of expertise.
- Some roles are constitutional; the person is voted into that role by all Club members at AGM election time. Other roles are assigned by Committee decisions.
- The expectation is that portfolios may rotate over time as people’s interests and circumstances change.
- Planning: (annually) identify issues and priorities, possible solutions, likely costs and a timeline for outcomes. Get committee agreement to the plan and expenses and clarity on any checkpoints or limits to your authority.
- Execution: get on and make the outcomes happen within the limits agreed to. Take timely action with Committee if issues or roadbocks occur.
- Reporting: regularly report to Committee and the members on progress against your plan (“no surprises”).
Portfolios In Meetings
- One portfolio should present their detailed plan in each meeting.
- Each portfolio should submit a short report for each meeting.